Event Planning

One Missed Detail Unravels an Entire Event

AI agents and multilingual event specialists coordinate vendors, manage attendee questions, and handle last-minute changes in 65+ languages — so nothing falls through the cracks.

See a Live Demo Talk to Us

What happens when a customer reaches out

Real scenarios, resolved by AI agents in real time.

Email

"We need to increase our headcount from 200 to 350 next week"

Major capacity change close to event date

  1. AI checks venue capacity and current vendor commitments
  2. Contacts catering, AV, and seating vendors with updated numbers
  3. Recalculates budget impact and presents revised quote to client
  4. Updates floor plan and sends revised event brief to all vendors
Capacity adjusted Event saved
Phone

"The keynote speaker just canceled, we need a replacement"

Critical vendor dropout requiring fast pivot

  1. AI reviews speaker bureau contacts and topic requirements
  2. Presents three alternative speakers available for the date
  3. Coordinates scheduling call between client and preferred replacement
  4. Updates event program, signage list, and promotional materials
Replacement secured Program continuity
WhatsApp

"How do I get to the venue and where do I park?"

Attendee logistics inquiry on event day

  1. AI sends venue address with embedded map link
  2. Provides parking options with pricing and walking distance
  3. Shares public transit directions and rideshare drop-off point
  4. Includes registration desk location and check-in instructions
Attendee guided Smooth arrival
Live Chat

"Can we add simultaneous interpretation for our international guests?"

Accessibility enhancement request

  1. AI checks interpreter availability for requested language pairs
  2. Sources interpretation equipment rental from local AV vendors
  3. Provides pricing for interpretation team and equipment package
  4. Coordinates technical setup with venue AV team for event day
Interpretation arranged Inclusivity delivered

Your global support team

AI handles volume. These are the people behind the hard stuff.

65+ Languages

  • Native-speaking agents in English, Spanish, Mandarin, and 60+ more
  • Real-time AI translation for rare language pairs
  • Cultural context training for every market we serve

Follow-the-Sun Coverage

  • Operations in Philippines, Colombia, Pakistan, and 6 more countries
  • Seamless handoff between time zones with shared context
  • Holiday and weekend coverage without overtime costs

Event-Trained Specialists

  • Multi-vendor coordination across catering, AV, venues, and entertainment providers
  • Real-time attendee support for registration, logistics, and schedule questions
  • Crisis management for last-minute changes including speaker replacements and capacity shifts

Execute Flawless Events Without the Chaos

See how AI keeps every detail tracked and every vendor aligned.

Book a Demo See Pricing
Get a Quote